Each department has its own system, making it difficult to see the whole picture

Each department has its own system, making it difficult to see the whole picture

  • Product sales and service provision departments use different systems, necessitating the merging of data to get a good understanding of profit and loss.

  • Sales management system is independent from accounting system, and their balance details do not match.

  • Having separate systems to record domestic and international transactions requires enormous time to maintain and aggregate each system's master data, which leads to users making posting errors.

  • It is time-consuming to manage subsidiaries.

Task characteristics

  • Since recognizing sales is different between sales of goods and service provisions, Excel is necessary to manage them separately.

  • Current system supports neither foreign currency nor English document output, so each person uses Excel to individually handle them, leaving no record in the system.

  • Each department or company still uses different systems even after a restructuring or merger, making it difficult to collect data.

  • After multiple companies merge into one, their legacy systems are still in use.

What the field demands

  • Speed up decision-making process by handling product sales, service provision, and domestic/international trade on one single system (database) while the system summarizes data quickly. This eliminates the need of maintaining master data in two places and reduces human errors in posting data to another system.

  • One simple entry connects data all the way from sales management to accounting which makes it easy to drill down to trace data.

  • Streamline the financial consolidation by processing accounting of multiple group companies.

What you can do with Plaza-i

Integrate managing product sales, service provision, and maintenance support in the same Plaza-i. Sales from selling goods and contract amounts can automatically be divided by period with proper control of when to bill each customer.

Manage domestic and international trade on one single database. Handle foreign currencies and print documents required for international trade.

Intercompany transaction journals are automatically created for both companies based on one single voucher entry, which reduces the workload of manual entries and prevents making mistakes.

Use one single database to manage subsidiaries located in different countries and keep track of their business operations on a timely basis.