Retail, Wholesale, Trading (Shosha)

Plaza-i is an ERP package that integrates quotation, sales orders, purchase orders, logistics, billing, payments, and accounting for small- and medium-sized businesses. At the same time, it also provides a sales order management system ideal for Japanese companies in distribution, retail, wholesaling, and trading (Shosha) industries that need to process sales orders, purchase orders, purchase planning, inventory allocation, processing, billing, cash collection, and payments efficiently.

The beauty of this system is that it is able to automatically create purchase orders based on individual sales orders, which is essential in the industries.
You need to utilize systems to accurately and efficiently process orders received from customers. Since sales order management operations vary from business to business, it is not easy to find an ERP package best suited for your business.

Although Plaza-i is an ERP package system (accounting, sales, purchasing, and logistics management) for small- and medium-sized businesses in Japan, it has a long history and has served for many businesses. That is how Plaza-i became a unique system that supports the following sales order management operations as standard.

Even when all goods are stored in the same warehouse, how to allocate stocked goods is often critical, such as automatic inventory allocation at the time of sales order or collective allocation at a later date. In addition, depending on goods, it is necessary to manage when to allocate, such as at the receiving schedule before receiving goods or right after receiving them.

If the company has multiple warehouses, the warehouse from which inventory is allocated may differ depending on the product or on the specific voucher, and furthermore, the product must be moved once to the distribution center before being shipped or arranged by another store.

In trading business (Shosha) or when it comes to specific products, you do not store items in a warehouse but create a purchase order voucher each time your customer places an order; however, it is inefficient to create a voucher for each occasion as mistakes can happen. In this case, leave it to the system to automatically create purchase orders.

After purchasing goods, you need to put them together with other merchandise to deliver them all to a customer, ship directly from suppliers, or procure goods for the same sales order from multiple suppliers. It is a waste of time and energy to manage them by making double entries, splitting into two entries, or separately managing in Excel or other system.

As for stocked items, on the other hand, use Purchase Planning to efficiently and automatically create purchase orders based on minimum quantity and economic order quantity.

When you engage in exports and imports, the system needs to handle more complicated processes such as foreign currency transactions, export and import-related documents, foreign exchange contracts, import charge allocation, and combining multiple sales orders and purchase orders into an invoice. With Plaza-i, however, you do not need to separately purchase additional software to handle exports and imports.

Some companies not only simply sell purchased goods but also process or assemble those goods into OEM products and sell them. Also in this case, Plaza-i comes in handy as it is embedded with processing order and acceptance features in which you can record processing charges, manage components in inventory, and collectively transfer raw materials to finished goods.

Although inventory management with multiple warehouses is available in any package system, you usually need a special system or customization when you have a distribution center, multiple locations, allocate inventory from another store, or streamline receiving/shipping operations at the distribution center.
With Plaza-i, however, you can rest assured and utilize the standard functions that help streamline your logistic operations.

Some companies still use spreadsheets like Excel to manage sales orders while actual sales are digitized. With Plaza-i implemented, you can process sales order and purchase order transactions on a real time basis, which enables forecasting monthly profitability only by making sales order entries. The sales order and purchase order data are transferred and associated with sales/purchase entries and receivables/payables, improving operational efficiency including accounting processes for the entire company.