Plaza-i Purchase Management

Handles purchase requests, purchase orders, purchases, purchase-related costs entry and allocation, processing orders, processing acceptance, purchase reports, purchase data transfer to Payable system, and cost calculation per purchase project.

・Through Production Order and Processing Order/Acceptance generated from a Workflow-supported Item Purchase Request, this module associates with Logistics and Inventory (DRS) module.
・This is recommended especially when you often handle partial deliveries from suppliers since it allows partial deliveries as many times as you wish.
・Costs will be taken over from multiple parts to finished goods including processing costs, accurate inventory and cost management are possible.
・You can allocate estimated purchase related expenses by lading unit (or by partial delivery of purchase order vouchers), and then the system will recognize the variance between the estimated expense amounts and actual amounts. Thus, Plaza-i calculates both estimated and actual costs.

It is the Purchase Management module that handles purchase requests, purchase orders, purchases, purchase-related expense entry and allocation, processing orders, processing acceptance, purchase reports, purchase data transfer to Payable system, and cost calculation per purchase project.
・Item Purchase Request, Purchase Planning
・Purchase Order Voucher Entry
・Purchase Order Voucher Receiving Date Maintenance
・Purchase Order, Component Supply Order Print
・Procurement Approval, Special Order Arrangement, Production Order
・Import Progress Management, Import Arrangement, Shipping Instructions
・Purchase Voucher Entry
・Purchase Process Inquiry, Purchase Report
・Processing Order, Processing Acceptance, Processing Status Inquiry
・Purchase Related Expense Entry, Purchase Related Expense Process Inquiry
・Purchase Related Expense Allocation
・Purchase Payable Transfer

Item Purchase Request Supports Workflow

・Purchase request to the purchasing department is possible for goods to keep in stock, services, and special ordered items.
・ After the approval workflow within a request department, the purchasing department initiates a quotation request.
・Register multiple vendors and issue the quotation request. After receiving a quotation, register price information.
・Via the approval workflow for quotation confirmation, a purchase order will be automatically issued.
・Item Purchase Request Entry supports automatic PO items as well.

Purchase Order Voucher Handles Advance Payment

Not only regular payments after delivery this module supports advance payment transactions in purchase order contracts.
Working with Payable module (APS), it is possible to issue an advance payment journal at time of making advance payment and an offset journal which reverses advance payment at time of recording the purchase. At the same time, accounts payable will be credited automatically for the remaining amount.
In addition to the Japanese yen, you can register foreign currencies. Plus, forward exchange contracts can be allocated to foreign currency payments.

Plaza-i Handles Partial Delivery for Import Orders

・It is common that all the items listed in one purchase order would not be delivered at one time when you import goods. Therefore, Plaza-i purchase order voucher handles partial deliveries.
・For such cases, you can create partial delivery purchase order schedule by PO confirmation number.
・On the other hand, if you have many importing transactions, you may receive goods of several different orders in the same shipping service. Depending on business terms, you may need to do import arrangements in-house.
・In such cases, Plaza-i allows you to sum up multiple receiving schedules in one import arrangement number to register lading information (Import Arrangement function).

Allocation of Import Charges

・Various import-related charges such as custom tariff, insurance fee, and forwarder charges can be entered in the Purchase Related Expense Entry screen. (Any charges directly added in invoices such as ocean freight, can be entered in the Purchase Voucher Entry screen.)
・Recorded import charges will be allocated to inventory transactions based on the ratio of amounts, weights, or quantities by linking with multiple stock-in schedules or recorded purchase vouchers. (Import Charge Allocation)
・Inventory valuation will be done using amounts including the allocated import charges, by an appropriate inventory valuation method such as monthly average method.

Useful Processing Order and Processing Acceptance

Processing order and processing acceptance functions are very useful, if you produce an item by processing multiple stock items.
These functions also allow you to create multiple items using different multiple items (many-to-many relationship) with processing charges. It means that you can handle shipping of multiple stock items, recording of processing charges, and receiving of them as a newly processed stock item.
This is suitable for the companies who sell processed OEM items that require specifying multiple items to be assembled and those to be produced on each occasion.

Payment Request is also made

Purchase vouchers, processing acceptance vouchers, and purchase-related expense vouchers will be transferred to Plaza-i Payable (APS) as payment requests from the purchasing department (or procurement department) to the accounting department.

Plaza-i Purchase Management