Plaza-i Service Purchase Management

Plaza-i Service Purchase Management

Plaza-i Service Purchase Management

Specializes in service provisions and handles purchase orders, purchase split entry, and purchase reports.

Overview

This module handles purchase orders, purchases, and payable transfers for provision of services, especially for those individually recorded according to the progress of work and passage of time (such as software maintenance, SaaS, and ASP services).

Foreign currencies are also supported.

In addition, it is possible to use this module together with Item Purchase Management module (PUR) which handles purchasing goods.

Solving these issues (features)

・Reduces a burden of recording purchases and payment processes monthly/annually in service contracts.
・Manages purchase (expense) entries in a method of the percentage of completion, completion, or inspection, not necessarily based on item delivery.
・Reduces a burden of managing advance payments and accounts payable as well as making payments at different time periods from purchase (expense) entries.

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This module covers purchase orders, purchases, and payments for companies who require split entry of purchases in a certain period of time or based on the progress of service provision.

・Purchase Order Voucher Entry
・Purchase Order Voucher Print
・Purchase Order Detail Inquiry
・Purchase Entry Schedule Inquiry
・Purchase Detail Inquiry
・Purchase Report
・Purchase Payable Transfer
・Purchase Monthly Final Closing

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Detailed features

Independent Recording of Purchase and Payment

Independent Recording of Purchase and Payment

・Purchases are recorded evenly on a monthly basis, but many businesses require a wide range of payment methods such as once, twice, three times, four times, six times, or twelve times per year, and advance, later, or irregular payments.
・To meet such user needs, Plaza-i allows managing purchase entries and payments at different times.

Working with Plaza-i Accounts Payable (APS), Service Purchase Management (SVP) Realizes Ideal Accounting Processing

Working with Plaza-i Accounts Payable (APS), Service Purchase Management (SVP) Realizes Ideal Accounting Processing

・Based on a payment schedule which is generated from Service Purchase Management (SVP) concurrently with purchase order voucher, Payable module (APS) will record payables.
・By executing Payment Execution in Payable module (APS), you can carry out matching processes of payment schedules created in Service Purchase Management (SVP).
・In Plaza-i, based on payment schedules created by purchase order vouchers entered by purchasing staff, accounting staff will carry out payment processing, which implements an ideal purchasing process.
・Before recording a purchase, you can make its advance payment in Payable module (APS). At the time of recording the purchase, you can have the system automatically reverse the advance payment and credit accounts payable for the remaining amount in Service Purchase Management (SVP). By doing so, the status management of “account payable” and “advance payment” from the accounting viewpoint will be naturally implemented. In Plaza-i, daily processes lead to monthly closing, and monthly closing leads to quarter-term closing without any special processes.

Purchase Entry Schedule Inquiry

Purchase Entry Schedule Inquiry

・Summarize and inquire about purchase schedules to be recorded at the time of completion or purchase entry schedules divided by month.
・For example, you can aggregate and view purchase schedules on a real time basis from various viewpoints, such as by month, by organization, by in-charge employee, and by project.